Annual Leave Request Form
A free annual leave request form for UK employees and HR teams. Fill in online, then print or save as PDF.
Annual Leave Request Form
| Employee Name | |
| Department / Team | |
| Job Title | |
| Manager Name |
| Date of Request | |
| Leave Start Date | |
| Leave End Date | |
| Number of Days Requested | |
| Leave Type | |
| Additional Notes (optional) |
| I confirm that the information above is correct and I have sufficient annual leave remaining. | |
| Signature | |
| Date | |
| Decision | |
| Reason if declined/deferred | |
| Manager Signature | |
| Date |
Not sure how many days you have left?
Use our free calculator to work out your exact annual leave entitlement in days and hours.
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Frequently Asked Questions
Do I need to submit a leave request form?
There is no legal requirement for a specific form, but most employers require written requests. Check your employment contract or staff handbook — many organisations specify how leave must be requested and how much notice you must give.
How much notice do I need to give for annual leave?
Under the Working Time Regulations 1998, you must give notice at least twice as long as the leave you want to take — so 2 days' notice for 1 day off. However, your employer can set longer notice periods in your contract, and many do. Always check your employment contract.
Can my employer refuse annual leave?
Yes, your employer can refuse or postpone annual leave if they give you notice equal to the length of leave requested. However, they cannot prevent you from taking your statutory 5.6 weeks' entitlement during the leave year. If leave is refused, agree an alternative date in writing.